Develop e-Sign app for your Business

Do you tire of printing, signing, and then scanning or faxing documents that require your signature? Technology has made everyday tasks more comfortable, and e-signature is no exception. For example, if someone mails you a PDF document that doesn’t allow others to change or edit the data, and you have to sign it and send it back. You could print out the PDF document, sign it and then scan it again in and mail it. But now the technology has made things better, and faster way by adding extra layers of convenience and security.

In this blog, we will work on to show you how to add your signature to any PDF document, save it and read it anywhere using any platform like Windows, Mac, iPad, iPhone, Android, Chrome OS, Linux, etc.

What is an Electronic Signature?

An Electronic Signature overlays an image of your signature on top of a PDF document. E-signature takes the form of a picture of a physical signature.

Why does an e-sign is used for?

E-sign saves time as if someone sends a document it doesn’t require to print, sign and then send the document back. You can e-sign the document within a few seconds and send it back. You can even append an electronic signature to the document using your mobile device.

How to e- sign a PDF document?

Here are a few steps or process to follow to make an electronic signature on a PDF document online:

1: Sign up for an e-sign app and then log in.
2: Select New – Sign a Document and then upload the PDF that you need to e-sign
3: Select sign and then drag your electronic signature into the PDF.

Benefits of using e-sign for your PDF documents

• A secure cloud-based platform designed to manage business transactions digitally.
• Bank-grade security and operations, including public key infrastructure, keep your signature safe.
• Ensures the confidentiality of all transactions, authenticity, enforceability.
• It minimises the time in receiving signed documents
• It saves on paper and reduces its management costs and an easy way for the signer to sign.
• It reduces the risk of losing the business opportunity due to not having the required signed documents on time.
• Automate workflow to reduce the employees time spent on getting signature done
• Even makes it easy to follow up on the signature process as it sends a reminder.
• Confirms the business rules to assure documents are completed in compliance with laws and industry regulations.
• Electronically archive documents for faster, easier and more cost-effective storage and retrieval.

Business verticals that use E-sign in their industry

Here we have some of the most common ways businesses use the e-signer. Let’s begin by examining some of the most common ways e-signatures are used.

1. Sales Contracts:

   Sales contracts are the most frequently signed items. These deals with multinational enterprise business-to-business sales or even a residential cleaning business. The electronic signature took advantage in residential real estate transactions. Some of the business that has e-sign are: B2B sales, Real Estate contracts, Service businesses.

2. New Customer forms:

   If any customer needs to fill out the forms or anyone want to do business with you, then e-signature has its place in your business. Some of the examples of this type are: Salons and Spas, Doctors Offices, Franchise.

3. Customer Approvals:

   For those items that are custom made and need to get customer approval for delivery e-signature takes place. Some of such businesses are: Print Shops, Custom art/furniture.

4. Vendors/Supplier Agreements:

   Vendor based businesses usually go for negotiating. To avoid this and lock in the price and terms & agreements immediately as soon as reached so that the agreement will be finalised within a few minutes by using e-signature. Some of the businesses that fall under these are: retail, consumer or business services.

5. Change orders:

   The best example for this is project-focused businesses that usually changes continuously as the clients may tell the projects to holdup. So to avoid this situation, e-signature is the best way to avoid project holdups and easily maintain a complete document paper trail for review in the cloud anytime. Some of the business that comes under this category are: Architects, web designers, constructions.

6. Non-disclosure Agreements:

   The NDA provides more security, allowing you to do business more freely. Some of the business that falls under this category are: Employee NDA, Licensing negotiations, Protecting IP.

7. Employee onboarding:

   While hiring a new person, there will be a lot of paperwork like contact forms, benefits of enrollment, automatic deposit for paychecks, and the list goes on. The e-signature will come into action to handle the documents more securely. Some of the examples of this business are: HR activities

8. Distributor/channel agreements:

   If someone is interested in doing a partnership with you, but from far away from your place, then e-signature will take place using which the work will be done quickly and more attractive to do business with you.best business that falls under this business is: Technology companies, wholesales.

9. Parental consent and age verification:

   If a school plan for a trip and thus needs approval from parental, then the e-signature will come into action. Some of the business that comes under this section are: Kids’ camps, school field trips, bouncy house rental.

Even smaller businesses use e-signature, some of them are:

• In Legal Services

  • Confidential Agreements
  • Class Action Communications
  • Power of attorney Agreements
  • Retention/fee agreements

• In retail sales

  • Licensing Agreements
  • Company/End-user Agreements
  • Sales/purchases orders and invoices
  • Vendor/supplier agreements

• In Finance

  • Loan Applications
  • Account opening and maintenance
  • Disclosures

• In Human Resources

  • Acknowledgement statements
  • Onboarding
  • Timesheets
  • Tax Forms

• In Insurance

  • Policy agreements and notifications
  • Policy/service renewals
  • Claims processing Documents

Now let’s get into what are the features of e-signature app.

Key features of the e-sign app development

• Create e-signature:

  Users can create digital signatures using the e-sign app, which they use to sign documents online. The signature can be done in three ways:

• By uploading:

  In this type, if you had a digital signature on your device, then upload it to the e-sign app and use it wherever you want.

• Drawing:

  A drawing pad will be provided to you where you can draw your signature on the phone, tablet, or computer. Once you finish your signature, it will be saved, and you won’t need to redraw it unless you want to update it.

• Text Signature:

  In e-sign app, where you can type your signature by choosing from the array of handwritten fonts that will generate the signature of your name. Even you can update the styling options like colour, weight, etc.

• Digital Rubber Stamp:

  E-sign app will provide you to create an online digital rubber stamp from a variety of templates, and you can stamp your document online from anywhere.

• Add text to PDF files:

  If you want to add some content to your PDF file, you can do it easily by using PDF editor which allows you to add text with different text styles, font size and font type. You can add symbols, shapes, colour, and images to your PDF document. It allows you to duplicate these elements.

• Accessibility:

  You can go for the privacy of your document, which means that you decide who you want to view the document. You can see who is seeing the document.

• File System:

  E-signature online app will allow you to manage your files and folders.

• Signature Request:

  In Digital Signature app, you can send a request to other parties to sign a document via email. You can even send a request to other users who don’t have a digital signature app and can sign as guest with no account. You can also select specific points on your document that you want other parties to sign.

• Templates:

  An electronic signature online app enables users to utilize contract templates, agreements, etc., which they can upload onto the digital signature app. Users can then add fields and share the documents with their team or clients for signing or editing.

• Add custom fields and inputs:

  When dealing with documents, you require fields such as name, email, address, etc. Once created, the digital signature app will save your custom fields list, which you can use whenever needed.

• Multiple file formats:

  Digital signature app will support different file formats such as PDF, Excel, Word and powerpoint. E-signature online app has a cloud convert that will enable you to transform these files to PDF before you edit or send requests.

• Departments:

  This will be applicable for any company with any departments. You can create departments and also add the team to each/every department so created. We will share the files with selected departments and make them visible only to members of that department.

• Password-protected folders and files:

  This is the best feature that provides password protection which allows you to protect your files or folders. So that no one can view without the password.

• Bulk delete files and folders:

  Where you can delete bulk files or folders at once.

• Drag and drop files to folders:

  Using which you can move files and folders by simply dragging and dropping them to the folder you want to move.

• Disk usage and file usage limits:

  Which can be monitor from your dashboard about your files and disk usage. This fits best when billing the client.

• Rotate file:

  You can rotate your PDF file pages online.

• Import Files:

  A digital signature app supports importing files from dropbox and even Google docs. Where there is no need for downloading and reuploading the files.

• Self-signed digital signature:

  The document signed with your signature using the E-sign app will have a valid self-signed signature.

• Reminder:

  When someone receives a request, the electronic document signing app will send automated reminders to the recipients.

• Notifications:

  There will be a notification pop up when you get or send an email.

• Teams and customers:

  You can manage and send a request to all your team and customers from a simple dashboard.

• Multi-user:

  The digital signature app will allow multiple users to handle. The business account has a bit more features than a personal account.

• Document Chat:

  Where the user can chat with the one to whom he sends the doc and saves the notes on the same chat. Chat history is recorded for each document. Every document has a unique chat history.

• Document History:

  Using which you can keep track of the document and know what’s going on with the document since uploaded.

• Duplicate files:

  You can duplicate the same doc rather than uploading.

Conclusion

Using the electronic document signature provides you with substantial economic savings and also enhances the production processes, employee potency, smooth workflow and stops lost business possibilities. And Never forget the environmental influence with a reduction in paper consumption. Thanks to digitising the signature processes.

Krify is a fresh and vibrant mobile application development company based in India and UK. We are well-established as professional app developers and design company in the mobile world we have gained considerable recognition in UK, London and the surrounding counties. For more details contact us.